Bookkeeping & BAS Agent Services in Cairns & FNQ

We recommend reconciling your accounts at least monthly — and ideally weekly if your business has a high volume of transactions. Regular reconciliation means you always know exactly where your money is, catch errors early, and avoid a stressful scramble at BAS or tax time. At Calculating Women, we keep your accounts reconciled on a schedule that suits your business so nothing slips through the cracks.

A bookkeeper handles the day-to-day recording and management of your financial transactions — invoices, payroll, bank reconciliation, BAS lodgement and keeping your books accurate and up to date. An accountant typically steps in at a higher level for end-of-year tax returns, financial strategy and business advice. The two work hand in hand — clean, accurate books from your bookkeeper make your accountant's job easier and can save you money at tax time. Calculating Women work alongside your existing accountant or can refer you to a trusted local one.

We are certified in both Xero and MYOB — the two most popular cloud accounting platforms for Australian small businesses. We'll help you choose the right software for your business, set it up, and train you to use it confidently. We also work with a wide range of integrated apps and software stacks to streamline your workflow.

Yes! We offer flexible support options including on-site visits across Cairns and FNQ, as well as remote desktop, telephone, and screen-share assistance. We work the way that suits your business best — whether that's coming to your office or supporting you online.

Bookkeeping costs vary depending on the size of your business, the volume of transactions, and the services you need. We offer tailored packages for sole traders through to growing teams. Book a free 30-minute consultation and we'll give you a clear, no-obligation quote based on your specific requirements.

We work with small businesses across a wide range of industries in Cairns and Far North Queensland, including hospitality, tourism, trades, retail, professional services, health and wellness, and more. Our bookkeeping is tailored to your industry — we understand the unique challenges and compliance requirements that FNQ businesses face.

Signs your bookkeeping may be falling behind include: unreconciled bank transactions, unpaid invoices you've lost track of, BAS lodgements that are overdue, or simply not knowing your current cash position. If you're unsure, we offer a bookkeeping health check — we'll review your current records and give you a clear picture of where things stand, with no obligation to proceed.

The ATO requires most businesses to keep records for a minimum of 5 years. This includes income records (invoices, receipts, bank statements), expense records (supplier invoices, receipts for deductions), employee records (payroll, super, TFN declarations), and GST records if you're registered. Records must be in English and accessible if the ATO requests them. Calculating Women can help you set up a streamlined system so your records are always organised, compliant, and ready.

Getting started is simple — book a free 30-minute consultation and we'll discuss your business needs, current setup, and how we can help. There's no obligation and no jargon. We'll put together a tailored proposal and have your books running smoothly in no time.